AI Project Planner That Keeps Every Client Deadline on Track

Juggling multiple clients with overlapping deadlines is the hardest part of freelancing. Syncflow takes any client brief — vague or detailed — and breaks it into an ordered list of deliverables with time estimates, so you can scope accurately, quote confidently, and deliver on time.

How it works

1. 1

   Paste a client brief

   Drop in the project description — a Slack message, an email, or a formal brief. No setup or templates needed.

2. 2

   Get deliverables with time estimates

   AI breaks the project into ordered tasks, each with a duration estimate. Use these for scoping, quoting, and setting client expectations upfront.

3. 3

   Work through them across all projects

   Daily crumb emails tell you exactly what to work on each morning. Calendar blocking reserves time across clients. Streaks keep momentum going.

Example: client project breakdown

What makes this different from a project management tool

• AI decomposition — paste a brief and get structured deliverables in seconds. No manual breakdown.
• Accurate quoting — time estimates for every task mean you can quote projects based on data, not gut feeling. No more undercharging.
• Calendar blocking — export to Google Calendar, Apple Calendar, or Outlook. See all client work on one timeline.
• Daily crumb emails — your next task across all projects arrives each morning. No deciding, just doing.
• Focus Flow — one task at a time, swipe to complete. Eliminates the overwhelm of juggling multiple client boards.

Works for any freelance discipline

• Web design and development
• Brand identity and graphic design
• Content writing and copywriting
• Video production and editing
• Marketing and social media
• Consulting and strategy projects

Less than a coffee, more than a project manager

Most freelancer project management tools cost EUR 10–30/mo and take a week to set up. Syncflow is free to start (5 decompositions/month) and EUR 0.99/mo for unlimited — less than a single coffee.